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#CHANGE SECTION HEADER IN WORD FOR MAC HOW TO#
#CHANGE SECTION HEADER IN WORD FOR MAC PLUS#

Set Previous level number: or Include level from: to Level 1.

Delete the contents of Number Format: or Enter formatting for number.

Choose Heading 3 from the Link level to style: dropdown.

Set the Number position and Text position.

Click on the Number style: (Word 2011) or Number style for this level: (Word 2016/2019) dropdown and choose 1,2,3, ….

Set Previous level number: (Word 2011) or Include level from: (Word 2016/2019) to Level 1.

Delete the contents of Number Format: (Word 2011) or Enter formatting for number: (Word 2016/2019).

Choose Heading 2 from the Link level to style: dropdown.

The tab controls the position of the first line and the indent all the lines in the paragraph after that.ĭoing the rest of the levels involves repetitive steps that get a little longer with each level. Normally the tab and indent are set for the same amount. Left alignment for numbers is most common, but Roman numerals can look better right-aligned, since their width varies more. Both numbers are the distance from the left margin.

Add any punctuation or symbol that is to follow the number.

A number appears in the Number format: or Enter formatting for number: field. Just click on the dropdown and re-select the Level 1 that already appears selected and Word will do the right thing. Outline Numbering in Word for OS X has a quirk: the Level 1 choice is already displayed, even if no number appears in the Enter formatting for number: box.

Using the Number style: (Word 2011) or Number style for this level: (Word 2016/2019) dropdown, choose the number appearance.

If the first outline numbering level starts with text, like Chapter 1 or Section 1, type in the text and a space. In the Number format: (Word 2011) or Enter formatting for number: (Word 2016/2019) field, delete any content displayed. Select Heading 1 in the Link level to style dropdown:

Next, we attach the paragraph style to the list style.

Start by selecting 1 in the Level list.

Start by clicking on the dialog expander button to see all the options (circled in red):

Once this dialog is open, we will leave it open until all levels are set up. Finally we get to the Customize Outline Numbered List dialog.

#CHANGE SECTION HEADER IN WORD FOR MAC PLUS#

Whenever you copy outline numbered sequences, you need to copy the styles that are linked (Headings 1 to 9 in this example) plus the List style (Numberings in this case). If you do this in a document and don’t apply the changes to the source template, you’ll have to redo all these steps for the next document or copy the styles using Word’s Organizer (Tools>Templates and Add-ins>Organizer in Word for Mac). If this is to be the basis for future documents, you want to be making these changes in a template. The next post shows some optional variations: Outline Numbering Variations. In this article, I’ll translate Shauna’s classic method. Sometimes, however, I prefer to save heading styles for headings and create a separate set of styles for numbering.

There’s nothing wrong with this and it can save a few steps. Shauna argued strongly for using the built-in heading styles Headings 1 through 9. Please don’t include any steps not on the list below, or you’re on your own for the results. For an in-depth explanation of why the steps work, please consult Shauna’s original pages. I’m sticking to the step-by-step approach. The names of some commands are different, or they’re found in a different place. My contribution is to document the steps needed to produce outline numbering in Word for macOS.

#CHANGE SECTION HEADER IN WORD FOR MAC HOW TO#

You can read her original posts here: How to create numbered headings or outline numbering in Word 2007 and Word 2010. Kelly passed away several years ago, though her web site has been kept going by volunteers. Unlike most of what you’ll read about techniques for creating numbering in Word, Shauna’s procedures actually work reliably. Shauna Kelly wrote the definitive method for producing outline numbering in Word several years ago. Unlike most of my articles, this one is not a piece of original research.